With the personal access codes, you can assign an individual code to each participant. You will need access codes, when ...

a) ... the survey should be protected against unauthorized access.
b) ... each participant should enter only once.
c) ... participants might interrupt the survey and continue from a different location or device.
d) ... several participants would have to share only one computer, and still everybody should have the chance to give feedback exactly once.

Each access code is valid only once, even when activating multiple participations!

Before distributing the access code, go to the survey settings and enable participation only by access codes. Then activate the survey.

Please proceed as follows, to create access codes manually:

Select the desired survey in the Overview
Click on Invite Participant
Scroll down to the 'Access codes for the normal survey link and / or Multi-Links'
Enter the desired number of codes
Click generate

The created code list can be exported and distributed manually. If you need more codes, you can easily generate more. The list shows, which codes have already been used, and whether these participants completed the survey.

Automatic code entry via survey link
As an alternative to manuell code entry, this can be automized directly in the survey link. Your participants do not need to enter the code manual anymore. The survey links including the code extension are prepared in the export file and you just have to distribute them.

Please proceed as follows, to obtain the survey links and codes:

Generate the desired number of access codes
Export the code list and open it in Excel

In the first column you will find the survey links + codes.

Upload your own access codes
As an alternative to the access codes generated by easyfeedback, you can also upload your own access codes, which are then valid for participation in the survey.

To upload your own codes, please proceed as follows:

Create an XLS, XLS or CSV file.
In the first column (without column labels) insert your codes and save the file
Click on the button Import own codes and select your file. When you select the file, your codes will be uploaded

The following characters are allowed for custom codes:
a-z
A-Z
0-9
_ (underscore)
- (minus)
- (dash)

Not allowed characters and conditions:
- less than 6 characters
- more than 32 characters
- existing spaces
- all special characters

The upload of your codes will start only when all conditions are met.

Duplicates in the code list
If there are duplicates of codes in your list, they will not be uploaded. Thus, your statistics on the existing codes will remain available and the codes can still not be used a second time.

Note
You can also create and send the access codes automatically. For automatic sending, please use the e-mail invitation tool of easyfeedback. You can learn how to create and send the e-mail correctly, by seeing "E-mail text & Sender" and "Personalized Placeholder".

Please note that manually created codes cannot be used in combination with the easyfeedback e-mail invitation tool. If you use the easyfeedback e-mail invitation tool, codes that match the individual invitation links are automatically generated in the background when participants are created.